Hybrid Event Production
Full-service planning for hybrid conferences, meetings & more
So exactly what is a hybrid event or conference? They’re highly specialized productions that merge virtual and in-person gatherings into one fully interactive event. They allow companies and organizations to tell their unique story in a way that’s more inclusive, far-reaching and dynamic. The hybrid event model also allows you to expand into an entirely new audience, one that is highly engaged and eager to attend. And thanks to the virtual component, people can attend from anywhere in the world.
In short, hybrid conferences and events create a greater opportunity for hosts.
BDI Events has been producing hybrid events, hybrid meetings and hybrid conferences for years. No matter the location around the world, our approach to hybrid event production is 100% customized to your brand, vision and goals. We know the ins and outs of what goes into creating a one-of-a-kind and memorable affair that delights both in-person and virtual attendees.
Multi-Faceted Storytelling. All-Inclusive Connectivity.
The Power of These Events
The benefits of hybrid conferences and events are many.
You can attract guests who prefer to attend face-to-face, plus those who want to stay home
You can experience a broader reach & engagement via the power of online connectivity
You remove the travel time & cost limitations of the attendees & speakers
You create added revenue by opening up the event to a larger virtual audience
You can incorporate dynamic, innovative features & activities to encourage engagement and remote participation
Videos and materials can be used as evergreen on-demand content for future use
Types of Hybrid Events
No matter the event type, BDI Events is dedicated to you as well as your attendees, sponsors, donors and keynote speakers. We produce hybrid events of any scope, ranging from a one-hour hybrid meeting to a multi-location hybrid conference.
There are a variety of options when it comes to hosting a hybrid event. Whether it's local or global, BDI Event’s hybrid event support guides you to the production and storytelling tactics that are right for your gathering.
Hybrid Meetings
Hybrid Social Gatherings
Hybrid Conferences
Single-Day Events
Hybrid Fundraisers
Multi-Day Events
Our Services for Hybrid Event Production
Venue Selection and Negotiation
Recommending and Managing Virtual Event Technologies
Maximizing Raising Funds via a Virtual Fundraiser, Silent Auction, Sponsorship & Donation Opportunities
Speaker Scheduling, Management & Technical Training
Schedule Coordination & Management
Attendee Management & Registration
Interactive Networking Ideas
Online Marketplace & Exhibit Hall Possibilities
Program & Schedule Design
Consultation on Interactive Capabilities for Event Attendees
Program & Day-of Management
Event Content Creation
Audio-Visual, Live-Streaming & Pre-Recording Set-Up & Management
Post-Event Recordings, Analytics & Attendee Follow-Up
Virtual Meeting & Conference Tools
Virtual Discussion Groups
Food & Beverage
Production of Custom Mobile Apps
Contract Negotiations
Script, Speech & Presentation Translation
Event Marketing Services & Branding Campaigns
Securing Guest Rooms & Meeting Spaces
Conference Agenda Development
BDI Events produces successful hybrid conferences and events that are accessible, compelling and innovative. Attendees leave feeling fully integrated into the event’s purpose and connected to the organization’s story. No matter if they participate online or attend in person, we take pride in delivering to them a memorable experience.
Hybrid Event Case Studies
2022 NetHope Global Summit
Event Purpose
For 2022, the NetHope Global Summit welcome thousands of attendees from the comfort of their home or from one of three “Summit Hubs” in Baltimore (the North America Hub), Lausanne, Switzerland (Europe Hub) and Nairobi, Kenya (Africa Hub). The Plenary Session live-streamed across the globe from each of the hubs, merging the live in-person audiences and the virtual audience. Given the melting pot of cultures that attended, the event had a live simultaneous interpretation in Spanish and French. The event’s key themes were digital protection/cyber security to promote and protect human rights, building skills for the digital age, climate action and resilience, emergency preparedness and response, and the power of technology.
This large-scale event hosts members of NetHope, including more than 60 of the leading Global NGO’s, such as SOS Children’s Villages International, CARE, Concern Worldwide, GOAL, IFRC, Norwegian Refugee Council, Save the Children and World Wildlife Relief Foundation. This event is also supported by technology providers, such as Microsoft, Cisco, Twilio, Salesforce, Amazon Web Services, BOX, & Splunk.
Also in attendance were more than 300 speakers/presenters and 120+ different sessions. The keynote by Doreen Bogdan-Martin, the first female Secretary-General-elect of the International Telecommunications Union (ITU) as well as by Assistant Secretary-General for the UN Global Compact, Sanda Ojiambo. Keeping with the theme of female leadership, the event also included the Historic Women of NetHope panel, featuring female CEOs/COOs from seven organizations.
Event Attendance
2,000 attendees from 5 continents and 122 countries
Patients Rising: Patient Education & Advocacy Events
Event Purpose
Patients Rising provides support and education to those with chronic and life-threatening illnesses. Before Covid-19, BDI produced 15 live-streamed hybrid events broadcast from cities across the US. These patient advocacy events included speakers, video content, PPT presentations, interactive polling, a live Q&A and panel discussions. They were filmed live and are now evergreen content on Facebook Live, YouTube Live and Patients Rising’s website.
Event Attendance
50 in-person attendees & hundreds of online attendees
Centers for Spiritual Living Virtual Business Meeting & Convention: VISTA
Event Purpose
Presented by an international non-profit organization, this global four-day conference and business meeting included a general session broadcasted from four locations around North America. The event strategy and schedule included breakouts led by facilitators from around the world, interactive components and musical entertainment.
Event Attendance
750 attendees
Epilepsy Foundation Los Angeles: Care & Cure Gala 2021
Event Purpose
When we transitioned back into an in-person gala for the Epilepsy Foundation Los Angeles’ annual Care & Cure Gala, we were able to stream a live feed to event sponsors and supporters who were unable to join in person. Utilizing a multi-camera feed, including a camera on a video crane, virtual attendees enjoyed a fully immersive experience from the comfort of their home or office. Onsite attendees sat under the stars at Paramount Studios. No matter the guests’ location, this successful event created a memorable and well-connected experience.
Event Attendance
400 attendees
