Event Planning: Unique Ways to Wow Guests
Here’s how to produce an event that surprises & delights your event guests in exciting ways.
A great event doesn’t just meet expectations; it exceeds them. And when it comes to event planning for corporate events, conferences, incentive trips and galas, BDI Events knows how to elevate and impress.
Whether you are hosting a milestone celebration, an annual fundraiser or a corporate meeting, the BDI team works our magic to wow your guests and make your event one to remember.
Here are some of our top tips to help you wow your guests at any event.
Tip #1: Immerse Guests in an Impressive Venue
Typically, your first decision in event planning is finding the right venue. While hotel ballrooms have their rightful place in event planning, we always like to explore other, more unique venue options as well.
For example, sports stadiums are on our list of favorite venues. Imagine your guests walking into the 100-year-old LA Memorial Coliseum and seeing their name in lights on the Jumbotron. Or, imagine the publicity possibilities when your organization logo appears on the world’s largest and most advanced Infinity Screen at SoFi Stadium.
Unique settings like these, and many more, ensure your guests will be fully immersed from the moment they arrive and until they leave.
Tip #2: Anticipating the Event’s & Guests’ Needs Before They Arise
As highly experienced event planners, we pride ourselves on being great mind readers, anticipating guests’ needs before they even ask. From predicting dietary accommodations to preparing for inclement weather to ensuring all guests feel seen and included, addressing these details early helps create a welcoming and engaging atmosphere.
Ultimately, we want every guest to think, “Wow, they really thought of everything!”
Tip #3: Personalization is so Important for a Curated Experience
Thoughtful and meaningful personalization is the magic ingredient that ensures guests feel like the event was designed to impress. It elevates your guest experience, creating a truly curated and special experience, even in a space with hundreds of guests.
Here are some ways to add a personal touch:
Welcome Drinks: Greet your guests with a custom drink that aligns with the theme of the event. Whether it’s a signature cocktail or a refreshing mocktail, a personalized drink sets the stage.
Customized Favors: Send guests home with unique, personalized party favors. These can be small keepsakes that relate to the theme, such as personalized wine glasses, custom-made candles, or gourmet goodies.
Interactive Stations: Add DIY stations where guests can create something personal, such as customized shirt printing, a photo booth with fun props, a dessert bar with toppings they can choose from, or a custom art coffee.
Tip #4: The Power of Unique Event Branding
Event branding is more than just a logo or a color palette; it encompasses the visual identity, messaging, tone and overall experience that represents your event. From the invitations and signage to the stage design and merchandise, every touchpoint should tell a cohesive story.
We produce strong, unique event branding assets that not only capture attention but also ensure your event remains memorable long after it concludes. For example:
Interactive and immersive experiences: Photo booths, virtual reality installations or themed pop-ups can make your event unforgettable.
Engaging Event Apps: Consider creating a mobile app specifically for your guests with event agenda, venue maps, menus and ways they can interact with others in attendance.
Visibility and Guidance: Large and unique signage is highly effective for providing information and driving brand recognition. Clear signage with directional arrows, maps or schedules ensures guests can easily find stages, restrooms, food outlets and other key locations, especially in crowded event spaces.
Behind the scenes, your BDI Events team orchestrates every detail to create a seamless, unforgettable experience. We help with details large and “small,” including venue sourcing and negotiation, coordinating transportation, perfecting the timeline, and managing venue logistics, catering, technical support and the overall guest experience. While guests may never see the countless hours of planning and problem-solving behind the scenes, we assure you, they’ll feel the impact. They’ll see and remember an event that flows effortlessly and leaves a lasting impression.
To create an event that WOWs, contact BDI Events today, and let’s start planning!
